Here are the different categories of ERP systems:
1. Inventory Module
The inventory database is the collection of material and/or resources that your company would like to manage.
Inventory Interface has incorporated modules for inventory management, bill of materials, work orders, quotes, sales / order processing, accounts receivable, accounts payable, request for quotes, inventory statistics and purchase order systems
BOM (Bill Of Material)
Basically it describes about parts of manufacturing or any industry.
The bill of materials can contain multiple levels (subassemblies), which you can zoom in on quickly. Naturally, it allows for varying numbers and units (pieces, litres, kg, etc.) as well as rejects, if applicable.
Purchase Requisition, Purchase Order Module
Purchase order and requisition tracking by vendor, item, order or job integrates automatically with distribution, manufacturing and financial modules. Requisitioning supports internal expense requisitioning (no Purchase order required). Accounts payable reconciles Purchase orders and expense requisitions.
Purchase Requisition (PR): It is basically to buy any item for the company from outside. It is an internal document for the company. Before buying any the company has to make one PR form and to get the approval from MD. This form includes the details like requested by, the item requested, item price, approximately and quantity. More than one item can be requested in one PR Form.
Purchase Order(PO): This form is basically to make new Purchase Order irrespective of any requisition. It includes the details like to which supplier, requested by, the item requested, item price, quantity, tax, mod of travel.
This module describes to keep the tracking of all incoming and outgoing PARTS also to maintain all stocks in stores (rejected stocks, Ok stocks, WIP Stocks).
Supports inventory management; including the ability to store and issue stock in response to changing demands, track movement of stock in real time, and automatically replenish stock as needed.
Production Orders and Processing
The module Production Orders forms a solid basis for any production led organization, large or small. Depending on the complexity of the production process, Production Orders can be expanded into a complete and flexible ERP package. Of course, the module is fully integrated with Account View Business.
An important element of production orders is the bill of materials. This list shows the relationship between end products and raw materials, intermediate parts, components, etc.
4. Manufacturing Module
Manufacturing - is an integrated ERP and control solution for a variety of types of manufacturing processes (including discrete, repetitive, project- based). This provides functionality for manufacturing planning, execution, and supply chain management. Specific capabilities include purchasing, production control, cost management, order administration etc.
Production & Planning: - Enables you to plan for materials based on your Business Practice and production planning process. Generates Material requirement Statement based on orders initiated, reserved stocks and free stocks. Generates Material Issue/ Return Notes, consumption reports. Supports Production Vs Sales analysis.
Production: - The system supports all functions and Production, including issues to and receipts from production. Bills of Material, Shop Floor Control etc. On the basis of Material Requirement Planning, Monthly production Schedule is generated and Daily Production Schedule gets evolved and confirmed. Supports work in progress, goods posting, periodic consumption and downtime analysis.
Quality Control: - Enables you to plan for quality of materials, Inspection characteristics. Provides superior Quality Control Systems. Generation of Quality Deviation reports, Rejection reports, Vendor rating. Supports comprehensive analysis of vendor performance/ rejections, critical dimensions/ deviations.
Equipment Maintenance: - Ensures right equipment is available for processing/ testing at the right place and at the right time. Supports maintenance resource planning, maintenance planning and generates related reports, Equipment performance analysis and breakdown analysis.
5. Accounting Module
The accounting modules in an ERP system handle all the financial aspects of a business including:
· General Ledger
· Financial Report Writer
· Accounts Payable
· Accounts Receivable
· Cash Management or Bank Reconciliation
· Multi-Company Consolidation
Accounting is a simple, user friendly and powerful potent solution, which handles the critical issues of accountancy. Accounting module allows the user to carry out the entire financial transactions. It is a powerful solution that can be worked out in an optimum period. The module has provision of Stock Valuation.
The Sales Management module provides sales and marketing managers with an extremely powerful tool for managing a wide range of sales activities. The Sales Management module is tightly integrated with the Sales Force Automation module so that high levels of efficiency can be achieved between sales and marketing managers and their respective sales and marketing teams.
Key capabilities provided by the Sales Management module include:
• Manage the activities of individual sales people, sales teams, and the sales organization as a whole
• Establish and maintain a sales pipeline, Analyze sales data and Generate sales reports.
Sales Management overview
• Manage and monitor activities for sales teams, define sales targets for individuals and
teams, Track status of sales activities, including pending sales quotations
• Track progress and activities of specific sales people, build and maintain a sales pipeline, Generate sales forecasts, display sales data graphically, Generate reports for sales quotations as well as activities for salespeople, sales units, and company-level.
7. Payroll Module -
Payroll: - Ensures Payroll functions of your Enterprise. It takes care of and maintains Employee database, Salary structures, Attendance and Leave registers. Generates Salary Slips, Salary Statements and all statutory records, Statements for Provident Fund, Employee State Insurance, and Professional Tax etc.
Financial Accounting: -ERP Financials is more than standard Accounting; it takes care of complete financial Accounting of the Enterprise. Generates all standard accounting reports like Trial Balance Sheet, P/L account, Journals, Ledgers, Bank/ Cash books, Registers, Receipt/Payment statements, Balance Sheet etc. Ageing analysis provides insightful information to the user. If maintains all the books/records that are vital for proper book keeping and Accounting.
Personnel Management: - Personnel takes care of all the activities related to recruitment, employee/ contract labors administration, performance appraisal and training. Supports personnel and salary/ wages MIS reports.
Human Resource Development: - Enables you to manage manpower planning, recruitment procedure, interview and selection activities. Supports training plan and execution of training plan for employees. Provides employee skill/ training analysis & employee turnover analysis.
Generally, Manufacturing companies vary with their needs for an ERP system. It all depends on what type of manufacturing company they are:
· Make to order
· Make to stock
· Engineer to order
· Configure to order
· Mix Mode
On all those different variations, certain modules would be more important than others. Some would be more material intensive and other would be more resource intensive. Some of the needed modules for a manufacturing would be:
· BOM (Bill of Materials)
· WIP/Job Costing
· MRP (Material Requirements Planning)
· Advanced Scheduling and Planning
· Shop Floor Control
· ECN (Engineering Change Order or Notice)
· Bar Coding
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